How to Connect a Wireless Keyboard

Keyboard connecting with a computer.
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Wireless keyboards grant a degree of freedom that other input devices lack. Benefits include portability, extreme range, and the ability to freely adjust positioning to achieve the best ergonomics.

But not all wireless keyboards are simple to set up. In this article, we’ll discuss the different kinds of wireless keyboards, and how to connect them to devices running various operating systems.

The Two Main Types of Wireless Keyboard

In 2021, there are two main types of wireless keyboard. Each has advantages and disadvantages, and compatibility will depend on the system in question.

Dongle: A keyboard that requires some kind of wireless receiver to be plugged in is often called a ‘dongle’ keyboard. These wireless dongles come in different form factors, but the most common kind is USB Type A.

The advantage of dongle keyboards is that they do not require a Bluetooth capable device. They can be paired to just about any device running Windows or MacOS that can accept the dongle. But with the price of good USB-A Bluetooth 4 and 5 adapters in the $7 to $10 range, one can argue that the keyboard quality remains the most important factor.

Bluetooth: A keyboard that uses Bluetooth 4 or 5 to interface with paired devices is simply called a Bluetooth keyboard. It requires no dongle, as long as the target device is already Bluetooth capable.

The advantage of Bluetooth keyboards is that they can be paired with anything that uses their protocol, including smaller devices that don’t have a USB-A port. The disadvantage is that Bluetooth keyboards tend to be slightly pricier than their dongle cousins. And of course, if the target device doesn’t have a Bluetooth adapter, that must be acquired separately.

How to Connect a Wireless Keyboard to a Mac

For Bluetooth keyboards:

  1. Make sure your keyboard is charged or has the correct batteries.
  2. Consult the keyboard’s manual to locate the correct switches to turn it on.
  3. Consult the keyboard’s manual to locate the correct button to enter Pairing Mode.
  4. Click on the Apple Menu, select the System Preferences option.
  5. Open the Bluetooth icon.
  6. Under Devices, locate the name of your keyboard.
  7. Click Connect.
  8. If a passcode is required, consult the keyboard manual, or enter ‘0000’ otherwise.
  9. Follow the onscreen calibration instructions.
  10. If you wish to test the keyboard, open TextEdit and type a few things.

For dongle keyboards:

  1. Make sure your keyboard is charged or has the correct batteries.
  2. Consult the keyboard’s manual to locate the correct switches to turn it on.
  3. Visit the hardware manufacturer’s website to download and install the Mac driver.
  4. Insert the dongle. Follow any prompts that come up.
  5. Note: Some brands (like Logitech’s Unify) only require one dongle for many devices.
  6. Use the configuration software to calibrate and customise your keyboard as desired.

How to Connect a Wireless Keyboard to a PC

For Bluetooth Keyboards:

  1. Make sure your keyboard is charged or has the correct batteries.
  2. Consult the keyboard’s manual to locate the correct switches to turn it on.
  3. Consult the keyboard’s manual to locate the correct button to enter Pairing Mode.
  4. Open the Start menu, select Settings.
  5. Select the Devices option, then choose Bluetooth and Other Devices.
  6. Click on Add Bluetooth or other devices.
  7. When prompted, click Bluetooth.
  8. On the Add A Device page, you should see your Bluetooth keyboard. Click on it.
  9. If needed, enter the PIN that is displayed on the screen and press Enter.
  10. If a passcode is required, consult the keyboard manual, or enter ‘0000’ otherwise.
  11. Follow any onscreen calibration instructions.
  12. If you wish to test the keyboard, open Notepad and type a few things.

For dongle keyboards:

  1. Make sure your keyboard is charged or has the correct batteries.
  2. Consult the keyboard’s manual to locate the correct switches to turn it on.
  3. Visit the hardware manufacturer’s website to download and install the PC driver.
  4. Insert the dongle. Follow any prompts that come up.
  5. If asked for drivers, select Search Automatically and follow the prompts.
  6. Note: Some brands (like Logitech) only require one dongle for many devices.
  7. Use the configuration software to calibrate and customise your keyboard as desired.

If for any reason the above steps do not work, standard computer troubleshooting is in order. Turn all of the relevant components off and on again. Unplug and replug any dongles in the same port, or try a new port. Reboot the systems being paired. Reinstall the drivers. Advanced troubleshooting can often be found on the manufacturer’s website, which should list common issues with their particular hardware and software implementations.

Configuring a Wireless Keyboard

Most wireless keyboards are configured like any other input device. The drivers or custom software that came with the keyboard should give options for things like lighting, macros, key swapping, shortcut programming, and the like.

However, some keyboards are driverless and use a web based configurator. An example of this is a keyboard using WebHID. HID stands for Human Interface Devices such as mice, keyboards, touchscreens, and gamepads. In theory, all WebHID peripherals can be accessed and configured from the same internal webpage.

Some of the finest up and coming Bluetooth keyboards are being advertised as WebHID compatible. The Hakkei Riven is a good example of a keyboard that has a WebHID configurator. It will be able to record complex macros, with the intention of launching multiple programs (such as several components of an office suite, or a 3D modeller, graphics editor, and game physics engine) with the touch of a single button. And of course, it will be able to change the backlighting, record macros, and the like.

Conclusion

Generally speaking, connecting wireless keyboards has become a lot easier over the years. The protocols have slowly become more standardized, and the only variations popular at the moment are Bluetooth or a custom dongle that can accept multiple devices from the same vendor.

But some devices are more finicky than others, so having a step by step guide on hand can be helpful. Ultimately, it is the hope that more hardware goes the driverless route, using WebHID and a simple web browser to configure all appropriate interface devices.

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